Reporting An Incident, Accident or Occurrence
When an accident occurs, the priorities are to save life and to prevent the situation worsening.
Reporting near accidents, incidents, accidents and other unsafe situations provides really useful data that helps others avoid problems in the future. If in doubt, please feel free to submit a BGA report.
Please scroll down to the bottom of the page for guidance on reporting an Airprox.
Reporting an Incident or Accident
Reporting Requirements – AAIB (Air Accidents Investigation Branch)
The following accidents must be immediately reported by telephone to the AAIB (01252 512299) and AAIB permission must be obtained before the aircraft is moved, except for the purposes of rescue:
All accidents in the UK involving gliders, self-launching gliders, microlight gliders, TMGs and tugs, resulting in fatal or serious injury and/or substantial aircraft damage, where the accident is associated with the operation of an aircraft from embarkation with the intention of flight, to disembarkation.
This definition of an accident means that accidents resulting from, for example, falling winch cables, runaway tractors, and towing gliders behind a vehicle should not be reported to the AAIB even if they are very serious. Nor do the AAIB have to be informed about any accidents resulting in minor injury and/or minor damage.
Reporting Requirements – Police
All accidents involving fatal or serious injury must be immediately reported to the local police.
Reporting Requirements – BGA
All accidents and incidents involving gliders, self-launching gliders, microlight gliders, TMGs and tugs normally based at a BGA club or resulting from the flying operations of BGA gliding clubs, including those foreign registered, must be reported to the BGA. This includes accidents also reported to the AAIB.
‘All accidents and incidents’ includes accidents anywhere in the world resulting in personal injury, and/or damage to gliders, self-launching gliders, microlight gliders, TMGs, tugs, other aircraft, and 3rd party property.
If in doubt, please report it!
Excluded are injury or damage unconnected with gliding operations, for example a fall in the clubhouse or injury in a workshop. These situations are the domain of the Health and Safety Executive.
An immediate report must be made to the BGA office by email or telephone, and followed asap by a BGA incident and accident report form containing as much information as possible and submit to the BGA Office, ideally by email.
Please use the electronic form which is an expandable Word document. The manual version should only be used if you have no access to a computer.BGA Accident and Incident Report Form
As soon as possible, inform the club chairman, CFI, and safety officer about any serious accident.
Reporting an Airworthiness or Maintenance Occurrence
Where an owner or inspector identifies an airworthiness or maintenance related occurrence or significant hazard, the owner or inspector should supply the following details on a BGA incident and accident report form and submit the form to the BGA Office, ideally by email.
- Glider Type and Registration
- Name and contact details of the person reporting
- Details of the airworthiness or maintenance occurrence
Please note that to comply with the terms of the BGA’s Part M subpart F&G approvals, the following airworthiness related occurrences must be reported;
Sailplanes and aeroplanes;
- Abnormal severe vibration (for example: aileron or elevator ‘flutter’, or of propeller).
- Any flight control not functioning correctly or disconnected.
- A failure or substantial deterioration of the aircraft structure.
- A loss of any part of the aircraft structure or installation in flight.
- A failure of an engine, rotor, propeller, fuel system or other essential system.
- Leakage of any fluid which resulted in a fire hazard or possible hazardous contamination of aircraft structure, systems or equipment, or risk to occupant
The form will be processed by the BGA Office and details will be passed to the Chief Technical Officer.BGA Accident and Incident Report Form
What does the BGA do with the Information?
The BGA ‘Post accident and incident reporting process’ describes how the BGA processes information received, including to update the EU reporting portal as required by Regulation (EU) No 376/2014 and Implementing Regulation (EU) 2015/1018.
All personal data submitted on a reporting form is protected on receipt by the BGA. Please refer to our privacy notice.
Reporting an Airprox
Reporting an overflight of a winch site, including if it did not result in an Airprox
Please follow this BGA guidance. Please use common sense re the level of detail needed on the reporting form. The important thing is that the BGA gets a record of what happened, where and when.
Reporting an Infringement of Controlled or Restricted Airspace
Airspace infringements should be reported by the pilot involved. Good practice includes contacting the relevant air traffic service provider as soon as practical to explain what occurred. A report can be made anonymously using the EU occurrence reporting portal available here.
The CAA publishes guidance on its website. The BGA’s processes and guidance are designed to be compliant with the CAA/EASA requirements.
BGA Office Contact Details
8 Merus Court, Leicester, LE19 1RJ